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Creating and Managing Event Types

Everything an event type can do — modes, durations, locations, invitee questions, limits, and lifecycle — with step-by-step setup.

An event type is the heart of StretchSchedule: a reusable meeting definition that gets its own public booking page. This article covers every option you can configure.

Creating an event type

  1. Open Event Types and choose New event type.
  2. Enter a title (required) — this is what invitees see, e.g. Intro Call.
  3. Add a description (up to 2,000 characters) explaining what the meeting is for.
  4. Optionally pick a color (a hex value like #5865F2) to visually distinguish it.
  5. Save. New event types default to public + active so the page is immediately bookable — the app returns a public slug you can share right away.

Choosing a meeting mode

The event mode controls who attends:

  • One-on-one — you and a single invitee (the default).
  • Group — many invitees can book the same slot (workshops, webinars).
  • Collective — several hosts must all be free and all attend (panels, joint reviews).
  • Round-robin — bookings are distributed across a team of hosts to balance load.

For collective and round-robin, see Team Scheduling for how hosts and strategies work.

Duration: fixed or a menu

  • Set a single duration in minutes (5–1,440), or
  • Offer duration options — a menu of up to 8 lengths (e.g. 15 / 30 / 60). Invitees pick the length that fits before choosing a slot.

Location

Choose a location type:

  • Zoom or Google Meet — a video link is attached (connect the provider under Integrations).
  • Phone — capture or share a number.
  • In person — add an address or room in location detail.
  • Custom — any instructions you type.
  • None — no location needed.

Invitee questions

Add up to 20 questions invitees answer while booking. Each question has a label, a type (text, textarea, select, or checkbox), an optional required flag, and — for select — a list of options. Use these to collect context before the call ("What's the project?", "Team size?").

Scheduling rules per event type

Each event type can override the app defaults:

  • Buffer before / after (minutes) — protect prep and wrap-up time.
  • Minimum notice — hide slots that are too soon.
  • Booking window (days) — how far ahead invitees can book (1–730).
  • Timezone — override the schedule's timezone if this meeting is anchored elsewhere.
  • Daily / weekly booking limits — cap how many of this meeting can be booked per day or week.

After-booking behavior

  • Confirmation message — custom text shown after booking.
  • Redirect URL — send invitees to a thank-you or payment page instead.

Visibility and status

  • Visibility: public (anyone with the link), private (reachable but unlisted), or internal (only inside your workspace).
  • Status: draft, active, disabled, or archived. Only public + active event types render on the public page.

Editing and the public slug

Open any event type to change its fields. You can set a custom public slug (3–120 characters, lowercase letters, numbers, and hyphens, e.g. intro-call) so your link is memorable. Changing the slug changes the page URL, so update anywhere you've shared it.

A realistic example

A recruiter builds a Screening Call event type:

  1. Title Screening Call, 20 minutes, location Phone.
  2. Two required questions: Role you're applying for (select) and Earliest start date (text).
  3. Buffer after = 10 minutes; minimum notice = 4 hours; booking window = 14 days; daily limit = 6.
  4. Custom confirmation message: "Thanks — we'll call the number you provided."
  5. Slug set to screening-call and status active.

The recruiter shares /public/schedule/screening-call in job postings.

Tips

  • Use a distinct color per event type so your Bookings and calendar are scannable.
  • Keep questions short. Every extra field lowers completion.
  • Set daily/weekly limits on high-demand links to avoid burnout days.
  • Draft first if you're unsure — set status to draft so the page stays hidden until you're ready, then flip it to active.

Troubleshooting

  • "Invalid slug." Slugs must be lowercase, start and end with a letter or number, and use only letters, numbers, and hyphens.
  • My changes don't affect an existing booking. Event-type edits apply to future bookings; already-scheduled meetings keep their original details.
  • The page won't load. Confirm the event type is public and active — those two together are required for the public page.

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