Reviewing Documents with Document Intelligence

What Document Intelligence does

Document Intelligence is StretchDocs' built-in analysis layer. When it's enabled for your organization, it reads a document and returns an objective assessment you can act on before publishing — no opinions, just measurable signals. It's a fast "second read" for anyone who wants to catch structure and readability problems early.

Document Intelligence is read-only — it analyzes your document and reports back, but never changes your content.

What it measures

Run analysis on a document (or on pasted text) and you get:

• Document stats — word count, sentence count, heading count, list count, estimated read time in minutes, and average sentence length.
• Readability — a reading-ease score with a plain label (easy, medium, or hard) plus average word length. Shorter sentences and simpler words read easier.
• Structure and quality score — a 0–100 score with a band (strong, ok, or weak). It rewards good signals like having headings, using lists, a sensible length, a title, and readable sentence lengths.
• Flags — specific issues to fix, such as long without headings (a long document with no section breaks), long sentences, or very short (too little content to be useful).
• Extractive summary — the most representative sentences pulled straight from your document, in original order, so you can see whether the document actually says what it should.
• Keywords — the top terms by frequency, a quick check that the document is about what you think it's about.

Analyze a document

1. Open the document you want to check.
2. Choose Analyze (Document Intelligence).
3. Review the returned scores, flags, summary, and keywords.
4. Act on the flags — add headings, break up long sentences, or expand a too-short draft — then re-run to confirm it improved.

You can also analyze ad-hoc text (for example, pasted content you haven't saved yet) and optionally set how many summary sentences you want back.

Reading the results

• A strong quality band with an easy or medium readability label means the document is in good shape to publish.
• A weak band with a long without headings flag is telling you to add structure — the single highest-impact fix.
• If the keywords don't match the document's purpose, the content may be drifting off-topic.
• The extractive summary is a gut check: if the pulled sentences don't capture the point, your key message may be buried.

A realistic example

An analyst finishes a 1,800-word market brief and runs Document Intelligence. The score comes back weak (42) with flags long without headings and long sentences, and a readability label of hard. She adds five H2 headings, splits several run-on sentences, and re-runs. The score jumps to strong (82), readability moves to medium, and the extractive summary now leads with her actual conclusion. She publishes with confidence.

Tips

• Structure first. Adding headings usually moves the quality score more than any other single change.
• Keep sentences roughly 5–25 words; the engine flags anything much longer as hard to read.
• Aim for a healthy length — very short documents get a very short flag; extremely long ones read as hard.
• Use the keywords as a quick relevance check before you publish.
• Re-run after edits to confirm the score actually improved.

FAQ

Does analysis change my document? No. Document Intelligence is strictly read-only.

Why is analysis unavailable in my workspace? Document Intelligence runs on an analysis engine that must be enabled for your organization. If it's off, you'll see a message that the engine isn't enabled — ask your administrator. See Troubleshooting.

Is this the same as the AI summary? No. Document Intelligence is a deterministic, rule-based analysis (structure, readability, keywords, extractive summary). The optional AI summary is a separate, model-generated summary with key points and action items — covered in its own article.