The Transactions Ledger and Bank Reconciliation

The Transactions ledger

The Transactions tab is StretchBooks' posted-transaction ledger — the double-entry record of journal transactions in your books. Each transaction has a date, a type, a status (for example posted), an optional reference, and totals for debits and credits, along with a count of its underlying lines.

Use the Transactions tab when you want to see ledger entries directly, sorted with the most recent first.

How the ledger relates to your documents

Day-to-day, you work in documents — invoices, expenses, bills, and payments. Your reports read straight from those documents: Profit & Loss and Tax Summary are calculated from invoice, expense, and bill amounts rather than from ledger postings. That's why your statements are accurate the moment you save a document, even if the Transactions ledger is sparse. The ledger is the place for explicit journal-style records; the documents are the source of truth for your operating reports.

Bank reconciliation today

The Bank reconciliation view helps you line up your bank/cash accounts with your books. Today it provides the foundation:

• It identifies your cash and bank accounts (asset accounts with a cash/bank subtype or name) and lists them.
• It shows your recent posted transactions and counts of posted and unreconciled entries.
• It reports the current state clearly, including that automatic bank-feed sync, statement import, and reconciliation posting are not yet turned on.

In other words, you can review your cash accounts and posted activity now; automated bank-feed matching is a planned capability that an operator enables when it's ready, gated behind secure credentials and human approval.

Step-by-step: review your cash position

1. Confirm your cash/bank accounts exist in the Chart of Accounts (asset accounts named or subtyped as cash, bank, chequing, or savings).
2. Open the Bank reconciliation view to see those accounts and your recent posted transactions.
3. Open the Transactions tab to inspect individual ledger entries and their debit/credit totals.
4. Cross-check against your bank statement manually while automated feeds are being set up.

Worked example

Northlight Coaching keeps 1000 Operating Cash and a business chequing account in its chart. In the Bank reconciliation view, both appear as recognized cash accounts, alongside the most recent posted transactions and a count of unreconciled entries — enough to sanity-check the books against the bank by hand at month-end.

Tips

• Name or subtype your money accounts clearly (cash, bank, chequing, savings) so they're recognized as cash accounts.
• Keep documents current — because reports read from documents, timely invoices, expenses, and bills keep your position accurate even before formal reconciliation.
• Use the reference field on payments so bank line items are easy to match by hand.

Troubleshooting

My bank account isn't showing as a cash account. Make sure it's an asset account and that its name or subtype signals cash/bank/chequing/savings. Adjust it in the Chart of Accounts.

Bank feed / statement import options aren't available. Those are not yet enabled — bank-feed sync, statement import, and reconciliation posting are planned and switched on by an operator. Reconcile manually in the meantime.

The Transactions ledger looks empty even though I have invoices. That's expected — operating documents drive your reports directly. The ledger holds explicit journal transactions, which may be few.